How Do I Manually Connect Microsoft Outlook 2010/2013 to My Exchange Server?

This article contains information regarding the manual configuration of an Outlook client to the Exchange 2013 server.  We DO NOT advise using this method over autodiscover as some Outlook functionality could be lost.  In the event you do not have access to DNS/SRV records and have no other alternative, you can create an Exchange profile manually using the below instructions.

Notes:

  • We recommend performing a clean install of Outlook 2013 before configuring it to connect to your Exchange 2013 server.  If you already have a previous version of Outlook installed on your PC, please uninstall this version (Control Panel > Add/Remove Programs), reboot your PC, and install Outlook 2013.  After performing a clean install of Outlook 2013, you are now ready to configure it to connect to your Exchange mailbox.  Keep in mind Office 2013 programs are not supported with any OS older than Windows 7.
  • You will not be able to install Outlook 2010 or any other Office 2010 product if an Office 2003 product is installed on the same computer.
  • Your OS should be SP1 with all Windows updates for Outlook to successfully connect to Exchange 2013 mailbox.

To create a profile:

Note:  During the following procedures, if you see a popup window that asks you to log in, click Cancel.  You may get an error message or another login request, but just click Cancel again.

  1. Go to your Outlook mail settings from Start > Control Panel > Mail > Show Profiles > Add.
    If you cannot locate the Mail icon in Windows Control Panel, turn on Classic View (click Classic View on the left side of the Control Panel window). 
  2. Specify your Profile Name and click OK.
  3. On the Auto Account Setup page, select Manually configure server settings or additional server types and then clickNext.
  4. On the Choose Service page, select Microsoft Exchange or compatible service and click Next.  HE2013_AddAccount.png
  5. On the Server Settings page:
    - Specify your Server FQDN as Exchange server name with your individual GUID address (highlighted in blue below) (you can find it in your Mailprotector Management Panel > Domain > Users > specific user > Settings).  HE2013_GUID_ConsoleSettings.pngHE2013_ServerSettingsPage.png
    - Type your Exchange Mailbox Username (email address). 
    - For the Offline use option, make sure that Use Cached Exchange Mode is selected.
    - Click the More Settings button and switch to Connection tab.
    - In Outlook 2013 you can specify the time period for which email items will be kept offline.  
  6. Select the Connect to Microsoft Exchange using HTTP option and click the Exchange Proxy Settings button.
    -Specify Exchange proxy settings. 
    -Type the URL exchange.mailprotector.com for your proxy server in the Use this URL to connect to my proxy server for Exchange field. (Note: for Exchange 2016, type the URL exchange.emailservice.io for the proxy server)
    -Make sure that both the options On fast networks and On slow networks are checked.
    -In the Proxy authentication settings box, choose NTLM Authentication.
  7. If you want to have Outlook save your password, make sure the 'Always prompt for logon credentials' is not checked (Advanced | Security tab)  HE2013_AdvancedSecurity.png
  8.  Click OK, then Apply, then OK to return to the Add New Account window.  Click Check Name.  If you have set everything up properly, you will see a window requesting authentication.
  9. Enter the complete primary email address as the username, and enter the password for the mailbox.
    If you have entered the username and password correctly, the username will now be underlined, and the entry in the Microsoft Exchange Server field will also be underlined.Note: If your server is Exchange 2013 the server name will get underlined and will resolve into a name that looks like20250514-db52-4776-b627-0edf7599bbe4@YourDomainName.com. Such a conversion is expected behaviour for Exchange 2013 mailboxes.
  10. Click Next, then Finish, then OK to save changes.
  11. Start Outlook and log in, using the same credentials as in step 9.
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